1. A participant is one whose name appears on the list of participants.
  2. A participant is one whose registration form is filled in properly and fully. That form must have been hand-signed, its payment submitted in full and acknowledged by the event’s administration staff.
  3. Each participant is fully responsible for his actions whilst attending the event. This includes each event venue and during the ride itself. The organisers do not accept responsibility for the actions of a participant nor the consequences for such actions.
  4. Each participant, upon signing the registration form, agrees that they are physically and mentally capable of riding the distance for the Tour of Crete. If, during the event, they decide to change their route and distance, then all consequences of this action are theirs.
  5. The Event Registration Form can only be filled in for a person of age 18 years old or above. Evidence of age may be requested upon receiving the event kit bag and needs to be available at hand.
  6. Each participant accepts full responsibility for any fees or costs incurred or arising from the need for repatriation.
  7. It is mandatory that all cyclists wear a safety-approved cycling helmet complying with the latest ANSI Z90/4 or SNELL standards. Any rider not wearing a helmet will be disqualified from the event and could be liable for damages if involved in an accident or is hurt on that basis. The rider must accept this as a condition of entry.
  8. It is mandatory that all cyclists carry two full closed bottles of fluids and that they wear shoes. It is strongly recommended to wear protective eyewear and sports-grade sunscreen crème rated UPF 50+.
  9. The organizers reserve the right to inspect the mechanical condition of bicycles and gear before the start or during the event. In case of safety concerns, the organizers reserve the right to not allow the rider to proceed using the bicycle or gear in question unless proper reparative or safety-restoring action has been taken. For this reason, cyclists must carry a basic tool kit on them when riding.
  10. The event is competitive on demand and challenging.The participant declares in his/her registration if he/her wishes to take part in the competitive parts or just cycle the event as a cycling trip.
  11. The organizers’ area of responsibility on the course during the event is defined between the lead car/lead instructor rider of the group and the trailing/rearguard car/rear instructor rider of the group. Cyclists are not allowed to cycle outside of these limitations. By doing so they absolve themselves of their “participant” status.
  12. Cyclists who overtake the lead car/lead instructor rider or stay behind the trailing/rearguard car/rear instructor rider in the back, are revoked of their “participant” status and are no longer part of the event or the responsibility of the organizers. The revocation may be permanent and is on the judgement of the organizers. This may translate to their timekeeping being penalised or cancelled and their eligibility for prizes or raffles revoked among other penalties.
  13. The organizers reserve the right, without providing further explanations or argumentation in court, to disqualify and remove any cyclist from participating in the event. Any participant may be disqualified during any part of the event.
  14. The organizers reserve the right to shorten or alter the track for any cyclist by aiding or transporting the cyclist forward to another group of participants. Any cyclist who lags behind the main group (as judged by the organisers) by more than half an hour may be aided or transported by vehicle or otherwise to the main group.
  15. It is compulsory to cycle on the predefined route and in the framework of the cycling group; no shortcuts or detours are allowed unless specifically and/or individually announced or requested. Failure to comply revokes “participant” status.
  16. A cyclist who, for any reason, has stopped participating, must notify the organizers and/or the rear guard of his leaving and/or condition.
  17. Each participant must be informed of and obey all local Highway Code rules. Additionally:
    1. All cyclists are requested to ride in a single file on the rightmost side of the road where appropriate and no more than 2 abreast at any time.
    2. Please be aware of your fellow cyclists and any other traffic.
    3. Please always indicate your intention to stop or change direction.
    4. Stopping a bicycle or vehicle is permitted only at the extreme right and entirely off of the road.
    5. All cyclists must adhere to and obey the local Highway Code, and local traffic laws of Greece wherever and however applicable and extend all reasonable courtesy to other road users.
  18. No litter is to be thrown onto the road or roadside under any circumstance, ever.
  19. The Tour of Crete organizers reserve the right to shorten or alter the published route at any time. Participants do not have the right to claim a refund if the route is altered. No refund, financial or of any other type will be provided in the event of cancellation of any part or of the entire event, due to emerging security or safety concerns.
  20. The Tour of Crete organizers reserve the right at any time to substitute alternative accommodation or to make any other alteration to the itinerary which became necessary due to circumstances beyond their control and undertake to inform participants as soon as possible. No refunds will be given for unused hotel rooms, meals, sightseeing trips or services not used.
  21. All participants upon submitting their registration form have accepted whole responsibility for any damage to their equipment and/or health throughout the event and afterwards. Additionally, they verify they have been examined by an appropriate doctor finding no contraindications to their participation in a physically demanding cycling event such as The Tour of Crete. Furthermore, participants declare that they are adequately trained, fit and skilled, having practised this level of cycling stress in the past and are aware of the level of difficulty of the event.
    To be covered in the face of unfortunate events, the organisers strongly advise the participants to acquire and submit a copy along with their registration of personal Travel/Equipment/Health Insurance and of a Medical Certificate. Possession and submission of the latter are in the judgment and responsibility of each participant and are not required by the organizers.
  22. Tour of Crete organizers are not liable for personal injury, death, damage to property or other loss whether arising from accident, cancellations, delays or any other matter beyond their control. Participants should insure against all such possibilities.
  23. The organizers disclaim all responsibility in case of theft, damage, or loss of personal belongings of participants during the event. It is therefore the role and responsibility of each participant, to take out insurance covering these risks.
  24. The participants will not make any complaints to the organizers about the failure or malfunction of their equipment.
  25. The participants authorize expressly the organizers and their permitted assigned agents and sponsors to use or reproduce publicly any names, images, voice recordings, interviews or athletic performances within the framework of or after the Tour of Crete that include them, under no compensation.
  26. DEPOSIT: The deposit must be submitted within 10 calendar days, starting from the day of submission of the registration form. Beyond that, the registration can be ignored and/or deleted.
    1. Solo or Shared room packages: 850 €
    2. Registration-only package: The full price is the deposit. Specifically 540 € until October 1st 2024. 
    3. A reservation is not considered to be finalized until a deposit has been received in full.
  27. FINAL PAYMENT: to earn the early booking prices the final payment would be provided until June 30th 2024. However total registration cost is calculated the day the final payment is sent in full and the calculation follows the dates and costs as described in the registration pricelist 
  28. CANCELLATION POLICY: If for some reason you have to cancel your participation, payment will be deducted as described below:
    1. Until 31 March 2024: 0% loss of deposit or payment (when applicable). Full refund.
    2. Until 30 April 2024: 50% loss of deposit. The rest of the payment fully refunded (when applicable).
    3. Until 30 June 2024: 100% loss of deposit. The rest of the payment fully refunded (when applicable).
    4. After 30 August 2024: 100% loss of deposit and payment. No refund can be provided at such late notice.
  29. AGENT POLICY: All agents/affiliates approved after having contacted the organizers at [email protected] shall operate as described below:
    1. They can register their clients individually, or in groups in as many sessions as desired (preferably in groups)
    2. They must collect all Registration respective Full Names of their clients and attach them when submitting payment.
    3. They must collect all Registration respective Full Names of their clients in a list, accompanied by their preferred method of receiving payment, and submit them by email to the organisers before the beginning of the tour on October 16th
    4. They must have accumulated at least three registered clients-participants (may include themselves) of which there are no outstanding issues.
    5. They must have paid registrations of their clients in FULL. Articles [26],[27],[28] still apply.
    6. Following the termination of the Tour of Crete on October 26th, 2024  and within the following 30 calendar days, the organizers will calculate the Total accounting to each valid agent/affiliate and refund the agreed-upon per cent of that Total amount (in Euros €) as commission to that agent.
  30. All calendar events and dates are calculated in the Greek timezone.
  31. All currency conversions are calculated at the time of transaction.
  32. Any legal dispute will be filed in Heraklion, Crete, Greece, and will be resolved by the Greek justice system under Greek law.
  33. A signature on the registration form is binding both financially and legally of the participant named within the Terms and Conditions of the event as they have been described in this document.